ONE ONE vs. separate tools

One app instead of five tools

Most small teams run the business across a CRM, a project tool, a timesheet spreadsheet and an invoicing app. Each one works on its own, and the gaps between them are where the time goes. This is what changes when sales, delivery, time and invoicing live in one workspace, and what doesn’t.

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Where the time goes

The work is the same either way. What changes is how often the same information is typed twice, and how many places you have to look.

The task	With separate tools	In ONE
A deal is won	The client and the scope are typed again into the project tool.	The won deal opens its project and board, automatically if you like, and stays linked to the client.
Hours are logged	In a spreadsheet or a timesheet app, then matched to projects by hand.	On the tasks they belong to, so every project shows its hours as they happen.
The invoice goes out	Built in another tool from hours copied over, hoping nothing was missed.	Built from the logged hours and the agreed price.
Someone is off next week	In a calendar or HR tool the project plan can’t see.	Leave requests, approvals and the team calendar sit next to the work they affect.
AI helps with the busywork	Text copied into a chat window, or a separate add-on in each tool.	One assistant across all your work, on the AI provider your workspace connects.
Your data	Spread across several providers, each with its own terms and data location.	One workspace on EU servers, with our data processing agreement as part of your contract.

What ONE replaces, and what it doesn’t

ONE covers the tools a small service business usually runs side by side: the CRM, the project tool, timesheets, leave planning and invoicing. Recruiting, service cases and marketing campaigns live in the same workspace, on the same clients and contacts.

It is not accounting software. ONE creates your invoices from the real work, and exports timesheets as Excel or PDF and invoices as PDF for your accounting tool or your accountant. Connections to calendars, email and ad platforms are on the roadmap, not live yet.

Sales: accounts, contacts, leads, deals, quotes and contracts
Delivery: projects, each with its own kanban board, and sprints
Your team: time, leave, approvals and the team calendar
Invoicing from logged hours, with PDF invoices and Excel or PDF timesheets

Switching without starting over

Bring what you have: import leads and contacts from CSV files, and leads, contacts and deals from Salesforce. You don’t need a credit card to start. Starter is free for up to five people, and while ONE is early, startups and small businesses get full access for free in exchange for helping us build it.

If you are not sure which of your tools ONE would replace, the tool stack audit takes about three minutes and shows where the gaps between your tools cost your team time.

Frequently asked questions

What does ONE replace?

The CRM, project tool, timesheets, leave planning and invoicing that most small teams run separately, with recruiting, service cases and marketing campaigns in the same workspace.

Does ONE replace my accounting software?

No. ONE creates your invoices from the logged hours, and exports timesheets as Excel or PDF and invoices as PDF for your accounting software or your accountant.

Can I bring my data from Salesforce or CSV files?

Yes. Leads, contacts and deals import from Salesforce, and leads and contacts also come in from CSV files.

Does ONE connect to my calendar and email?

Not yet. Google Calendar, Microsoft 365 and Outlook are on the roadmap, as are Mailchimp, Brevo and lead capture from Google, Meta and LinkedIn.

What does it cost to try ONE?

Nothing. Starter is free for up to five people, with no credit card, and startups and small businesses get full access for free while ONE is early.

More of ONE

See ONE in action

Sign up for a demo and start free on the Starter plan. ONE is new, and startups and small businesses get full access for free while we grow.

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