Your business, connected. Your AI, ready to work in ONE
Bring CRM, projects, time tracking and invoicing together in ONE, and give AI agents the context to help your team move work forward. Ask an agent to review next week’s sprint or draft the follow-up to a deal; it runs on the AI provider you connect.
Everything ONE does
Time tracking, leave & approvals
Project management: boards & sprints
CRM: leads, quotes & invoicing
Candidates & interviews
Cases & queues
Marketing campaigns & reports
Office, achievements & quiz
Your AI agent
How ONE works Click on the app to see more
Here’s what’s happening today.
- 2.5h logged · Platform API33m
- Invoice #1042 paid3h
- Sprint 12 shipped1d
- New lead · Acme Corp2d
5 total · 2 unread
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Dan mentioned you on #221188Race condition on token refresh2d
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Sara moved #1a1155 to In reviewIndex time_entries by user6d
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Achievement unlocked: CloserMoved 10 work items to Done · +10 XP14d
Wednesday, 5 August
2h 15m left to hit your 8h target
- Fix token refresh racePlatform API › Backend2h 30m
- Debug flaky checkout testMobile App › QA1h 45m
- Sprint planning and standupPlatform API › Internal1h 30m
Sprint 12 · 86% done
Ask anything about your work
August 2026
- JWJonas WeberVacation · 12–16 AugApproveDeclinePending
- DEDan EllisSick leave · 4 AugApproved
- SNSara NowakVacation · 22–29 AugApproved
4 deals · €39,400 open
Next step: call Lena about the quote on Thursday.
Contract draft shared · 2 open points.
Won on 2 Oct · project and first sprint created.
Discovery call on 14 Oct · brief received.
4 in process · 2 open positions
Offer sent 6 Oct · reply due Friday.
Second interview Tue 10:00 with Sara.
Applied via the website · CV attached.
Portfolio reviewed · schedule a call.
2 open · average reply 1h 20m
Password reset link resent · closed by Dan.
Waiting on finance for the PDF.
Reproduced on Safari 18 · fix in review.
Seat added · confirm the new price with the client.
2 running · 118 new leads this month
Sent 1 Oct to 1,240 contacts · 12 unsubscribed.
Budget 60% spent · best creative: “five tools, one app”.
Landing page ready · pick a date.
3 steps · step 2 sends tomorrow.
Week 33 · 12 to 16 August
Back on Monday 19 Aug · Sara covers the Acme calls.
Reachable on the virtual office island all day.
Platform API · Sprint 12 · 45 minutes.
Reported this morning · approved by Jonas.
48 files · 4 changed this week
Linked to deal Nordwind GmbH · Website relaunch.
Signed by both sides · stored with the client.
Three actions · two assigned to Dan.
Shared with Lumen Studio for the relaunch.
12 active · €184,000 invoiced this year
Platform retainer · €48,000 this year · invoice #1043 drafted.
Website relaunch in quote · last contact Tuesday.
Data pipeline just won · first sprint planned.
Discovery call on 14 Oct · brief received.
9 new this week · 3 qualified
Asked for a demo · 8 people · agency in Hamburg.
Intro from Acme · call booked for Thursday.
Budget confirmed · wants boards and time in one · convert to deal.
Watched the webinar replay · no reply yet.
4 this month · €48,900 sent
Website relaunch · valid until 30 Oct · opened twice.
Platform retainer · contract in draft.
Brand relaunch · waiting for the brief to settle.
Data pipeline · became the project on 2 Oct.
3 open · 4 candidates in process
Lena M. has an offer · Jonas K. in a second interview.
Aylin S. applied · screening call to book.
Milan R. in screening · portfolio reviewed.
Sara started 1 Sep · onboarding done.
1,240 subscribers · 42% average open rate
Sent 1 Oct · 12 unsubscribed · 3 replies.
Three items · the boards update leads.
Goes out the day after sign-up · step 2 three days later.
Outline only · numbers come from Reports in December.
6 people on 4 islands right now
Timer running on #221188 · 2h 30m today.
Two open tickets · last log 20 minutes ago.
Back tomorrow · his tickets sit with Sara.
Back at 13:00 · ERP rollout island after.
Level 3 · 85 of 100 XP
Moved 10 work items to Done · +10 XP.
Logged every working day since 25 August.
Log five working days in a row · two to go.
Three sprints shipped on time · starts with Sprint 13.
Last 30 days
- Platform API52h
- Mobile App38h
- Data Pipeline29h
- Infrastructure23h
What ONE is
is where a small business gets all of its work done. Win the deal, plan and ship it, track the hours, send the invoice, all in one connected place, with AI handling the busywork.
Still running your business across five tabs?
Most small businesses don’t lose their day to the work itself. They lose it to the gaps between the CRM, the project tool, the timesheet, and the invoicing software.
Your tools don’t talk to each other
Deals in a CRM, tasks in a project tool, hours in a spreadsheet, invoices somewhere else again. Nothing syncs, so you keep re-typing the same information.
Nobody knows where things actually stand
Who’s on what, what shipped this week, who’s off next Monday, which invoice is still unpaid. The answer is always in someone else’s tab.
The busywork eats the day
Status updates, follow-ups, copy-paste between tools, chasing timesheets. Hours a week that never touch the actual work.
Free for startups and small businesses
ONE is new, and we’re looking for teams to build it with. Startups and small businesses get full access for free while we grow together: tell us about your team and we’ll set you up.
Built for the way your team actually works
Sales, delivery, and your team in one system, each part feeding the next, so nothing has to be retyped from one tool into another.
Project management: kanban boards, sprints, and every task in one place
Organise work on boards, move tasks through statuses, and run sprints. The hours a task takes are logged right on it, so planning and time never drift apart.
- Boards and sprints with drag-and-drop
- Statuses, assignees, and due dates
- Time logged straight onto tasks
- Sprint progress in reports
Every project, from kick-off to hand-over
See each client project with its budget, hours, and deadline in one view. Milestones, timesheets, and open tasks feed the same record, so you always know where a delivery stands.
- Projects with budget, hours, and deadline
- Milestones tied to the tasks behind them
- Hours by project, live from timesheets
- Project reports for you and for the client
| Client | Deal | Stage | Value |
|---|---|---|---|
| Acme GmbH | Platform API | Lead | € 12.000 |
| Nordwind Studio | Relaunch | Won | € 18.000 |
| Brightloop | Retainer Q4 | Active | € 7.200 |
| Auralite | Onboarding | Active | € 4.500 |
CRM from first lead to final invoice
Capture leads, track deals through your pipeline, and turn won work into invoices, without ever leaving ONE.
- Visual deal pipeline
- Quotes and invoices built in
- Clients linked to their work
- Follow-ups and reminders on autopilot
| Candidate | Stage | Next step |
|---|---|---|
| Jon Berg | Applied | Screening |
| Lena Hofer | Offer | Contract sent |
| Tomas Rilke | Interview | Second call, Thu |
| Aylin Demir | Interview | Task review |
Hiring, run like a pipeline
Track candidates from application to offer in the same kind of pipeline you use for deals. Roles, stages, and notes stay together, and the people you hire step straight into the workspace.
- Open roles and their candidates
- Stages from applied to offer
- Notes and next steps per candidate
- New hires join the team in one step
Contracts, budgets and the hours behind them
Record how each contract is billed: retainer, fixed price, time and materials or milestones. Each project shows its budget, logged hours and remaining hours, so you see a budget running low early.
- Rate cards on quotes
- Billing type recorded on each contract
- Budget and logged hours per project
- Ready to invoice once timesheets are approved
- SKSara KochNordwind Studio islandAvailable
- MBMilan BrandtBrightloop islandFocusing
- EWElif WeberAcme GmbH islandWorking from home
- JPJonas PichlerSales islandLunch
Your team, on the island where they work
No chat to keep up with. A virtual office shows who is working on which project, drawn from timesheets, tickets, and leave, and good habits earn levels, streaks, and shared team goals along the way.
- 3D office where every client is an island
- Presence from real work, not set by hand
- Statuses: available, focusing, lunch, remote
- Levels, streaks, and shared team goals
| Campaign | Channel | Status |
|---|---|---|
| October newsletter | Scheduled | |
| Case study: Nordwind Studio | Sent | |
| Website lead form | Website | Live |
Leads in, newsletters out
Bring leads in from your website and send newsletters to your contacts, from the same address book your sales team works in. Ad platforms and email tools are on the roadmap. Marketing is an add-on module.
- Contacts shared with sales
- Newsletters to your own lists
- Lead capture from Google, Meta, and LinkedIn ads (planned)
- Mailchimp and Brevo sync (planned)
Time tracking, leave management, and your team in one place
Track hours, approve time off, and manage your whole team, all connected to the work they actually do. Bring your leads and contacts along from CSV files or Salesforce.
- One-click time tracking
- Leave requests and approvals
- Team directory and roles
- Import leads and contacts from CSV and Salesforce
Review Sprint 13 before we start it on Monday
Yes, balance it and assign the open ones
Pick an agent, hand over the work
Choose the agent for the job and work with it anywhere on the platform, from preparing the next sprint to drafting the marketing newsletter. Every agent runs on the AI provider you connect, so your data stays where you choose.
- Agents for sprints, sales follow-ups, timesheets, and newsletters
- Ask them from any board, deal, or report
- Review and edit before anything goes out
- Runs on your own AI provider, hosted in the EU
See who’s working where today
ONE has no chat to keep up with, on purpose. You get a virtual office instead: a 3D world where every client has its own island with a room for each project, drawn live from your timesheets, tickets, and leaves.
Vienna ·
Drag to move around · double-click to zoom in · ⌘ or Ctrl + scroll to zoom
Every client is an island
Each client gets its own island, with a room for every project and the people working on it standing right there. Rotate, zoom, and click the floor to walk over.
Live from the real work
Nobody keeps it current by hand. Who’s on which island, and which ticket they’re on, comes straight from timesheets, tickets, and leaves. Your AI agents show up too.
Your status, your figure
Available, focusing, lunch, working from home, or write your own. Pick your figure, and pick the world: Island, Vienna, New York, Beijing, or Munich.
The boring habits, worth doing
Logging your day. Closing the item. Estimating honestly. ONE turns the habits that keep a business healthy into levels, streaks, and achievements, so they actually happen.
Levels & XP
The work you already do earns XP. Log a day, close an item, estimate well, and watch the level tick over.
Streaks that stick
Log every working day and keep the streak alive. It is the simplest nudge there is, and the reason timesheets actually get filled in.
- On a rollbronze
- Unbrokensilver
- Relentlessgold
Bronze, silver, gold
Twelve achievements across consistency, delivery, and estimation, each tied to a habit that keeps the business healthy.
Goals the whole team pushes at
Not everything is personal. Shared goals give the team one number to move together, and a bar everyone can see.
Your data, protected by default
ONE is built and run in Graz, Austria, by Ai11 Consulting, for small teams across Austria, Germany and Switzerland. Here is exactly how your data is stored, who can reach it, and what we will never do with it.
Connect your own AI
ONE ships no model of its own. Each workspace connects the AI provider it chooses. ONE’s servers send the request and the context it needs only to that provider, and the conversation is saved in your workspace. We never train on your data; the provider handles it under your agreement with them.
The people behind ONE
We’re a small team at Ai11 Consulting in Graz, Austria. Between client projects, planning, timesheets, and invoices, the everyday admin kept adding up.
We wanted to make our own work simpler. So we brought those tasks together in one place and started building the tool we wished we had. That’s how ONE began.
Now we’re sharing ONE with other small teams, so we can keep improving it around the work we all do every day.
Meet Ai11 Consulting
Why ONE is a good fit for a team like yours
ONE is new. Here is what a small business actually gets, in plain words.
One record, from the first lead to the last invoice
The deal you win becomes the project you plan, the hours you log, and the invoice you send. Nothing is typed twice, and nothing goes missing between tools.
Your AI, on your terms
ONE ships no model of its own. Plug in the provider you already trust, and AI requests go only there, under your terms with that provider. ONE never trains on your data.
Hosted in the EU, and it stays there
Encrypted in transit, isolated per workspace, stored on EU servers under the GDPR, with our data processing agreement as part of your contract.
Free for five, with no catch
Starter costs nothing, asks for no credit card, and up to five people can work in it for as long as they like. Upgrade when the team grows.
The whole team at a glance
The virtual office draws who is on which project from timesheets, tickets, and leave. Nobody has to ask around, and nobody has to be chased.
Built with you, not just for you
ONE is early, and that is the point. Tell us how your team works, and we build integrations and custom environments around it.
FAQ
If your question isn’t answered here, we’re happy to help at office@ai11.io.
What is ONE?
ONE is business management software for small teams. It runs your business end to end: from first lead to final invoice, planning work on kanban boards and sprints, to managing your team’s time and leave, with AI taking care of the busywork.
How does it replace multiple tools?
ONE combines your CRM, invoicing, project boards, and team management in one connected app, so data flows between sales, delivery, and your team automatically.
Can I move my data from other tools?
Yes. Import leads and contacts from CSV files, and leads, contacts and deals from Salesforce.
Which tools does ONE work with?
Today you can import leads and contacts from CSV files and leads, contacts and deals from Salesforce, and export timesheets as Excel or PDF and invoices as PDF for your accounting. Lead capture from Google, Meta and LinkedIn, Mailchimp and Brevo, and Google Calendar and Microsoft 365 are on the roadmap.
Which AI does ONE use?
None of its own. Each workspace connects the AI provider it chooses, and ONE sends AI requests only there. We never use your data to train models; how the provider handles it is governed by your agreement with that provider.
Where is my data hosted?
Your workspace is stored on servers in the European Union and is not moved to other regions. AI requests go to the provider you connect, under its terms. We work under the GDPR, and our data processing agreement is part of your contract. After the contract ends, you can export your data for 30 days; then it is deleted as our terms set out.
How is my data protected?
Every connection to ONE is encrypted, and each workspace is isolated from every other. Role-based access comes with every plan. Single sign-on and extended audit logs can be agreed for Enterprise.
Is there free access for startups?
Yes, while ONE is early. Startups and small businesses get full access for free in exchange for helping us build it. Tell us about your team and we’ll set you up.
How many people can work in ONE?
Starter is free for up to five people, with no credit card. Business covers the number of seats in your order confirmation. Enterprise is agreed individually.
Is ONE a CRM or a project management tool?
Both, and that is the point. ONE is CRM, project management, time tracking, and invoicing in one app, so a won deal becomes a project, the hours land on the tasks, and the invoice is built from the real work.
Can I track time and invoice from the same project?
Yes. Time is logged directly on the tasks of a project, and the invoice is created from those hours and the agreed price. Nothing is typed twice, nothing is forgotten.
Which languages is ONE available in?
German and English. Each person picks their language in their own account, together with the regional format for dates and numbers.
Can I use ONE on my phone?
Yes. ONE runs in the browser on desktop, tablet, and phone, and you can add it to your home screen, where it opens in its own window like an app.
See ONE in action!
Sign up for a demo and start free on the Starter plan.
Get started with ONE
Tell us where to reach you and we’ll set your workspace up.
Welcome aboard! 🎉
Thanks — we can’t wait to show you ONE. We’re setting things up and will reach out shortly, usually within a day.